Assessment

APSO MANDATORY ANNUAL ASSESSMENT FOR PrEAs

PLEASE COMPLETE THIS FORM HONESTLY.

All information supplied will be treated in the strictest confidence.
APSO reserves the right to conduct random audits. Certain documentation will be required to be uploaded with this form before compliance can be confirmed and a new certificate issued.

In order to complete this assessment sucessfully, you will need the following documents in PDF, PNG or JPG format:

All businesses:

A current (valid) Tax Clearance Certificate issued by SARS.
A Letter of Good Standing from the Compensation Commissioner.
BEE Letter or Affidavit.
A valid Private Employment Agency (PrEA) certificate issued by the Department of Employment and Labour.

In addition, if your business operates under any of the following regulated sectors:

Bargaining Council or;
Nursing/Healthcare Council or;
Regulatory Council in any regulated sector or under any sectoral determination:Please provide a copy of the registration/membership certificate or ministerial determination.

Company

Contact Person

Email Address

Date

1. LEGAL & STATUTORY COMPLIANCE.

Do you trade under a name different to the official company name registered with CIPC?

Please note: The Companies Act, 2008 prohibits you from trading except as your registered name.

Have you submitted your Company Annual Return to CIPC (ex CIPRO)?

Note: This can be done online www.cipc.co.za and is required by the Companies Act, 2008

Do you have a current (valid) Tax Clearance Certificate issued by SARS?

Do you have a Letter of Good Standing from the Compensation Commissioner?

Do you have a Letter of Good Standing from the Unemployment Insurance Fund? (UI56)

Do you have a valid Private Employment Agency (PrEA) certificate issued by DoL?

Please note: The certificate needs to be renewed every 2 years or each time you move premises.

Has your company been rated in terms of Broad Based Black Economic Empowerment?

Have you submitted your Employment Equity Report for the past 12 months?

Have you submitted your Workplace Skills Plan (WSP) to SETA for the next 12 months?

Have you submitted your Annual Training Report (ATR) to SETA for the past 12 months?

Do you have a Promotion of Access to Information Act (PAIA) manual available online?

2. REGULATED SECTORS.

Do you fall under Basic Conditions of Employment?

Do you operate in any sectors regulated, inspected or audited by the following bodies?

Bargaining Council

Sectoral Determination

Nursing / Health Professions Council

Other

Are you up-to-date with the requirements of the statutory bodies & are you compliant?

Have you been inspected by the authorities indicated above in the past 12 months?

3. APSO MEMBERSHIP INFORMATION.

Have you updated your company details via the APSO website?

Have you declared all of your branches?

Note: The APSO Constitution requires that all of your branches/satellite offices are registered with APSO

Have you declared all of your business activities, i.e. Temp and Perm?

Note: The APSO Constitution requires that you declare what kind of recruitment/staffing services you offer

4. ETHICS COMPLIANCE REQUIREMENTS.

Note: All members & their staff are required to adhere to the APSO Code of Ethical & Professional Practice.

Have all of your staff members read & signed the current APSO Code of Ethical & Professional Practice and to the best of your knowledge operate accordingly?

Is your recruitment methodology aligned with the provisions of the APSO Code?

Are you aware of the APSO complaints & investigation process?

Who in your company would be responsible for handling complaints, should APSO receive any?

Title

Name

Phone

5. PROFESSIONALISATION.

Note: The APSO SLA obliges members to ensure that their staff have registered on the Professional Body within three months of joining to ensure that all individuals are well informed and offer a compliant and professional service.

Have you completed and returned the Employee Detail Form to APSO?

Please complete and return the Employee Detail Form (click here)

Has one of the senior staff members written and passed one of the designations (ISP, ISPr, ISM)

6. TERMS OF BUSINESS.

Note: APSO does not dictate terms & conditions of business however members are required to at least meet the standards set out within the APSO Code of Ethical & Professional Practice

Do you have clear terms that indicate no fees or costs to candidates?

Do your terms of business meet the following criteria:

All terms of business contain specific detail of the recruitment service/methodology provided

All terms of business contain detail of any fees, including amount or method of calculation

All terms of business Specify the exact detail of the guarantee, i.e. refund or replacement

Do you ensure that your Terms & Conditions is agreed to, and signed, by clients?

If you offer Temporary Employment Services (TES):

Does your SLA provide clients with details of procedures to terminate assignments?

Does your SLA explain how timesheets, invoicing, and payment will be conducted?

Does your SLA specify under what circumstances placement or transfer fees apply?

7. TERMS OF ENGAGEMENT (EMPLOYMENT).

Note: APSO does not dictate terms of engagement however members must be compliant with all prevailing legislation and meet the standards within the APSO Code of Ethics and Code of Professional Practice.

Do all of your internal staff members have a contract of employment?

Do you ask your staff members to sign a restraint of trade?

Do you have clear disciplinary codes and grievance procedures?

Do you offer Temporary Employment Services (TES)

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